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Annual tax document mailings: Employees need to update addresses by Jan. 1

From: Division of Human Resources

As the year draws to a close, Payroll and the Commonwealth of Virginia are getting ready for the annual mailing of tax documents, including employee W2s and IRS 1095-C forms. All tax documents will be available electronically or will be mailed to your home address of record by Jan. 31.

We encourage all faculty and staff to review their address and update it, if necessary, by Friday, Dec. 31. While some may access their W2s electronically, the state is required to mail IRS Form 1095-C, which provides information regarding any employer-provided health insurance coverage – or offers of coverage – to your home address of record.

To update your address, log into Hokie Spa and select Update Address(es) and Phone(s). If you have questions about updating your address, please contact the HR Service Center at 540-231-9331. For questions about W2s, email

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